Real Systems · Real Results · Real Ownership

Built, Tested, Deployed.

These aren't generic demos. They're exact workflows we built from n8n templates, customized, tested, and deployed. Every system below runs in production.

Booking Automation📍 Montréal, QC

No-Show Elimination System — Family Medical Clinic

Result: 43% no-show reduction in 28 days
The Problem

A 4-physician family clinic was losing 12–18 appointments per week to no-shows and same-day cancellations with no fill system. Reception staff manually called patients the day before — often reaching voicemail. Empty slots stayed empty. Lost billing averaged $6,200/month.

What We Built
1
Webhook trigger on every new Cliniko booking → n8n workflow fires
2
AI drafts a personalized SMS reminder: patient name, doctor name, time, location
3
48hr reminder with one-tap reschedule link → fills empty slot from waitlist automatically
4
Day-of reminder 2hrs before appointment → includes parking and check-in instructions
5
If no-show occurs: AI sends rebooking offer within 90 minutes
6
Post-visit: review request + rebooking prompt sent 4hrs after appointment
Builder's Note

"The biggest unlock was the waitlist fill — every reschedule created an automatic offer to the next patient waiting. The slot was filled before reception knew it was empty."

Outcomes
Fewer No-Shows43%
Recovered/Month$6,200
Staff Time Saved/Day3.2 hrs
Tech Stack
▸ n8n (workflow orchestration)
▸ Twilio (SMS delivery)
▸ Cliniko API (booking data)
▸ OpenRouter / GPT-4o-mini (message personalization)
▸ Supabase (audit log)
🔐 Data Ownership

Clinic owns all workflows, phone number, and patient data. No monthly SaaS dependency.

Get This for My Clinic →

Why No $20/Month Tool Does What We Do

Zapier, Make, HubSpot — they're powerful tools. But you're renting access to their system. We build your system. There's a fundamental difference.

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You own the system outright
No $20/month SaaS tool owns your data or your workflow. When we're done building, you have the entire system — n8n workflows, automations, API connections. It's yours. Forever.
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No vendor lock-in
We build on open infrastructure. If you want to move, modify, or expand — you can. Your business doesn't depend on us staying in business.
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We're architects, you're the owner
The difference between a tool and a system: tools disappear when you stop paying. Systems compound over time. We build assets, not subscriptions.
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Your data stays yours
Patient names, client files, lead data — it all lives in your infrastructure. We never see it, store it, or pass it to third parties. PIPEDA compliant by design.

Want one of these systems built for your business?

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